Powerhouse Talent, Crew, and Participant Privacy Notice
Effective Date: March 3, 2025
This Privacy Notice (“Privacy Notice”) describes how Powerhouse Animation Studios, Inc. (“Powerhouse”, “we”, “us”, “our”) collects, uses, and discloses information from and about Powerhouse talent, crew, and participants (“Covered Individuals”) in connection with a production. This notice also applies to any personal information that we may collect about your emergency contacts.
Depending on where you are located or reside, one or more of our region- or country-specific notices providing additional information may also apply:
– Supplemental Notice for California
– Supplemental Notice for the UK and EEA
The Privacy Notice does not create an employment relationship between Covered Individuals and Powerhouse.
Information collected by or on behalf of Amazon will be treated in accordance with Amazon’s applicable privacy notice.
Categories of Personal Information Powerhouse Collects: Powerhouse may collect the following categories of personal information about Covered Individuals:
– Identifiers (name, telephone number, physical address, email address, date of birth, signature, username, IP address, device identifiers);
– Sensitive identifiers (Social Security number, driver’s license number, state identification number, and passport (if provided));
– Financial information (bank account and routing number, salary information, withholding tax and insurance information);
– Protected classifications (marital status, age, gender, disability status (if provided), veteran status (if provided));
– Sensitive protected classifications (race, ethnicity (if provided));
– Professional information (licenses, credentials, employment history, educational history, resume/CV, skills, qualifications, experience, travel history, and professional/occupational memberships);
– Electronic network activity information when you access our computer network, information systems, digital assets, or use Powerhouse-owned electronic devices (logins, accesses, browsing history, search history, websites visited, interactions with websites); and
– Geolocation data (country or city and state).
We also collect, from you, the identifiers (name, telephone number, email address, physical address) of your emergency contacts to communicate with these contacts in the event of an emergency.
We also aggregate the data we collect for benchmarking purposes and for internal analytics.
How We Use Your Personal Information: Generally, we may use any of the personal information we collect as appropriate and necessary to administer your relationship with, involvement with, or services with Powerhouse, including for the following purposes (some or all may apply to you):
– Administer payments to you;
– Conduct onboarding;
– Create a personnel file;
– Manage expenses;
– Conduct IT security and management;
– Assess performance;
– Handle general human resource functions;
– Issue tax forms;
– Comply with government reporting and other legal obligations; and
– Conduct on-site security.
With whom we share your personal information. We disclose and share your personal information with the following categories of entities:
– Within Powerhouse to perform IT services/security, HR, tax and accounting, payroll, and general business management;
– Service providers who assist us in running our business and managing and administrating your tenure;
– Third parties with whom you direct us to share your personal information;
– Reporting agencies for background checks; and
– Entities to whom we may transfer, or merge parts of our business or our assets in a restructuring or in connection with a corporate transaction. If a change happens to our business, then the successor entity may use your personal information in the same way as set out in this Privacy Notice.
We may also share personal information where we are legally required to do so, such as in response to court orders, subpoenas, governmental/regulatory bodies, law enforcement or legal process, including for national security purposes. We may share your information with our legal advisors or auditors to establish, protect, or exercise our legal rights or as required to enforce our terms of service or other contracts or to defend against legal claims or demands. We also share this information with third parties as necessary to: detect, investigate, prevent, or take action against illegal activities, fraud, or situations involving potential threats to the rights, property, or personal safety of any person; to comply with the requirements of any applicable law; or to comply with our legal obligations.
We do not sell your personal information, share it with third parties for cross-context behavioral advertising (i.e. targeted advertising), or disclose your personal information to third parties for their direct marketing purposes.
Transfers to other countries or regions. We may collect, process, and store your personal information in the United States and other countries. The laws in the United States regarding personal information may be different from the laws of your country. Any such transfers will comply with safeguards as required by relevant law.
Retention period. We process your personal information for as long as our processing purposes, the legal retention periods and our legitimate interests in documentation and keeping evidence or when storage is a technical requirement as set forth in our records retention policy. If there are no contrary legal or contractual obligations, we will delete or anonymize your data once the storage or processing period has expired as part of our usual processes. We may need to use and retain your personal information for longer than these reasons for purposes of:
– Compliance with our legal obligations. For example, retaining your employee records the purpose of accounting, dispute resolution and compliance with labor, tax and other financial regulations.
– Meeting our safety and security commitments. Such as keeping our properties secure and preventing fraud.
– Exercising or defending legal claims. We also may need to retain information for longer than the terms in order to meet with legal process or enforceable governmental requests, or to enforce our employment agreements including investigation of potential violations.
Securing Personal Information. We maintain reasonable security procedures and practices appropriate to the nature of the personal information to protect the confidentiality of personal information in accordance with applicable law.
Your options and rights regarding personal information. You may have certain rights with respect to your personal information depending on your location or residency, which may be described in a Supplemental Notice below. To exercise your rights, please contact us as described below.
Changes and Updates to the Privacy Notice. We reserve the right to change, modify, add, or remove portions of the Privacy Notice at any time (for example, to reflect changes to our business). Please check the Privacy Notice periodically for those changes.
Contact Us. If you have any questions or comments about this notice, the ways in which we collect and use your information described here, your choices and rights regarding such use, or wish to exercise your rights, please do not hesitate to contact us at:
Phone: (512) 346-3456
Email: lwood@powerhouseanimation.com
Supplemental Notice for California
In combination with the Privacy Notice, this Supplemental Notice for California (“California Notice”) provides additional information about our handling of personal information of Covered Individuals residing in California (“you”) under the California Consumer Privacy Act, as modified by the California Privacy Rights Act (collectively, the CCPA). For purposes of this California Notice, personal information does not include publicly available information or lawfully obtained, truthful information that is a matter of public concern.
The CCPA provides California residents with rights to receive certain disclosures regarding the collection, use, and disclosure of their personal information, as well as rights to know/access, correct, delete, and limit disclosure of personal information. They also have the right to be free from discrimination based on the exercise of their CCPA rights. To the extent that we collect personal information that is subject to the CCPA, that information, our practices, and your rights are described below.
We collect the categories of personal information listed under “Categories of Personal Information Powerhouse Collects” in the Privacy Notice. The categories we use to describe the personal information are those enumerated in the CCPA. We collect personal information for the purposes described under “How We Use Your Personal Information” in the Privacy Notice.
We may disclose all categories of personal information, including sensitive personal information, that we collect to service providers/contractors and third parties for the business and commercial purposes described under “With whom we share your personal information” in the Privacy Notice. Entities to whom we disclose personal information for business purposes are service providers or contractors, which are companies we engage to conduct activities on our behalf. We restrict service providers and contractors from using personal information for any purposes that is not related to our engagement. A company may be considered a third party either because we disclose personal information to it for something other than a business purpose enumerated under California law, or because its contract does not restrict it from using personal information for purposes unrelated to the service it provides to us.
Powerhouse does not sell or share your personal information, as those terms are defined by the CCPA, or use or disclose sensitive personal information for any purpose not expressly authorized by the CCPA.
We determine the retention period for each category of personal information listed based on (1) the length of time we need to retain the information to achieve the business or commercial purpose for which it was obtained, (2) any legal or regulatory requirements applicable to such information, (3) internal operational needs, and (4) any need for the information based on any actual or anticipated investigation or litigation.
Your Rights
You have the following rights under the CCPA:
– Know/Access: Request access to personal information collected about you and information regarding the source of that personal information, the purposes for which we collect it, and the third parties and service providers to whom we sell, share, or disclose it.
– Correction: Request in certain circumstances that we correct personal information that we have collected about you.
– Deletion: Request that we delete personal information that we have collected directly from you.
– Opt out of our sale or sharing of your personal information to third parties; however, we do not sell or share personal information.
– Limit our use of your sensitive personal information if we use such information infer certain characteristics about you; however, we do not use sensitive personal information to infer characteristics about you.
To exercise the rights available to you, please contact us as described in the Privacy Notice. You may, under certain circumstances, authorize another individual or a business, called an authorized agent, to make requests on your behalf. We may have a reason under the law why we do not have to comply with your request, or why we may comply with it in a more limited way than you anticipated. If we do, we will explain that to you in our response.
For security purposes we will generally ask you, or your authorized agents, for information to verify your request. We verify your identity by asking you to provide personal identifiers that we can match against information we may have collected from you previously. We may need to follow up with you to request more information to verify identity. We will not use personal information we collect in connection with verifying or responding to your request for any purpose other than responding to your request.
Supplemental Notice for the United Kingdom (UK) and European Economic Area (EEA)
Last updated: March 3, 2025
In combination with the Privacy Notice, this Supplemental Notice for the UK and EEA (“UK/EEA Notice”) provides additional information about our processing of personal information of Covered Individuals located in the UK or EEA (“you”) under the General Data Protection Regulation (GDPR).
Lawful Basis for Processing
We process your personal information on the following grounds (some or all may apply to you):
– Where you (or your guardian) has provided consent to processing for one or more specific purposes. In any instance where we are processing your information based on consent, you have the right to withdraw that consent at any time.
– Processing is necessary to enter into or to perform a contract with you.
– Processing is necessary for Powerhouse to comply with its legal obligations.
– Processing is necessary to protect your vital interests or those of another natural person.
Processing is necessary to pursue the following legitimate interests of Powerhouse or a third party: our legitimate business interests as a production company; to protect our customers, personnel, investors, property, and reputation; to prevent fraud and deter and report potential crimes; to preserve the integrity of our information systems and networks; to evaluate or prepare for corporate transactions and events such as mergers and acquisitions and succession planning; to account to or seek information or payment from a union, guild, or performance rights organization; to promote diversity in our workplace and prevent discrimination and harassment in the workplace; and to enhance health and safety in the workplace. We are mindful of our obligation not to process your personal information where your privacy interests override these legitimate business interests.
Where we have a need to process any of the special categories of personal information under the GDPR (information relating to your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, identifying biometric data, or data concerning health, sex life, or sexual orientation), we will so do only with your explicit consent or as required or authorized by law.
Automated Decision-Making, Including Profiling
We do not use your personal information for automated decision making, including “profiling,” as that term defined in the GDPR. We will inform you separately if your personal information is ever made subject to automated decision making where required by applicable data protection law.
International Data Transfers
If we transfer personal information to recipients outside the UK, EEA, or Switzerland, we do so subject to approved safeguards, such as an EU or national determination of legal adequacy, the use of EU-approved standard contractual clauses, or certification under a cooperative framework program.
Your Rights
You have the following rights under the GDPR:
– Access and Portability: Request access to personal information we hold about you or request transmission of your data to a third party.
– Correction: Request that we rectify inaccurate or incomplete personal information we store about you.
– Erasure: Request that we erase personal information when such data is no longer necessary for the purpose for which it was collected, when you withdraw consent and no other legal basis for processing exists, or when you believe that your fundamental rights to data privacy and protection outweigh our legitimate interest in continuing the processing.
– Restriction of processing: Request that we restrict our processing of personal information if there is a dispute about the accuracy of the data; if the processing is unlawful; if the processing is no longer necessary for the purposes for which it was collected but is needed by you for the establishment, exercise or defense of legal claims; or if your request to object to processing is pending evaluation.
– Objection to processing: Object to processing of your personal information based on our legitimate interests or for direct marketing (including profiling). We will no longer process the data unless there are compelling legitimate grounds for our processing that override your interests, rights, and freedoms, or for the purpose of asserting, exercising, or defending legal claims.
– Transfers: Obtain information about and a copy of the safeguards we use to transfer personal data across borders.
To exercise the rights available to you, please contact us as described in the Privacy Notice.
For security purposes, we will generally ask you for information to verify your request. We verify your identity by asking you to provide personal identifiers that we can match against information we may have collected from you previously. We may need to follow up with you to request more information to verify identity. We will not use personal information we collect in connection with verifying or responding to your request for any purpose other than responding to your request.
You also have the right to lodge a complaint with a supervisory authority if you believe that we have not complied with the requirements of the GDPR with regard to your personal information, and you are not satisfied after contacting us as described above. Contact details for data protection authorities are available at http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.